• Columbia Plant
  • Columbia, SC, USA
  • Full Time

General Summary:

Assists management with clerical and administrative support, provides for purchase and delivery of materials and services (keeping historical records of all transactions), administers employee benefits, and maintains personnel records.


Principal Duties and Responsibilities:

  • Places purchase orders with vendors after checking to ensure vendor is on approved vendor list. Most often, orders are placed by phone, either following a purchase requisition approved by the Plant Manager or an order card from the Material Control Department.  The incumbent then assigns a purchase order number and a project number when required, types the purchase order, and mails it to the vendor after approval by the Quality Department and Manufacturing Engineer.  Purchase order changes are processed in the same way.  Copies of purchase orders are distributed and logged according to number and dollar amount of order and project numbers when assigned. 
  • Maintains file of opened and closed purchase orders, expedites shipments when necessary, and closes orders when complete after checking receipts with packing list information.
  • Requests quotes for materials and/or services from various vendors, either by phone or special form.
  • Processes sales orders and repair orders, assigns project numbers when necessary, logs orders in, and distributes copies.
  • Maintains open and closed files of sales orders and repair orders and logs of both.
  • When a finished product is shipped, receives the daily ship report and copies of packing lists from the Shipping Department. These are used to close sales orders, and the information is logged in.  The packing list log is forwarded to the Accounts Receivable department on a daily basis; weekly shipment totals are forwarded on a weekly basis.
  • A log of closed projects is forwarded to Cost Accounting at the end of each week, and is given to the Material Control Planner.
  • Reconciles the petty cash account and is responsible for petty cash disbursements of up to $150. Larger bills are paid by the Petty Cash Department, which receives petty cash expense reports that have been completed.  Reconciliation ledger is submitted for filing and for reimbursement of petty cash fund.
  • Processes and distributes all incoming mail, and forwards invoices and purchase orders to the proper departments.
  • Types all correspondence and other materials for the Plant Manager and Manufacturing Engineer plus DD 250's for all government shipments, repair orders, rejection notices, scrap reports, and various other forms.
  • Acts as the receptionist, greeting and signing in all visitors to the plant, as well as operating the switchboard, taking all incoming calls and placing calls for others when necessary.



Knowledge, Skills, and Abilities Required

  • Well organized person with strong typing skills (at least 70 wpm)
  • Good interpersonal skills.
  • Ability to handle a large number of administrative duties.
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